Oral & Poster Presentation Guidelines

Oral Presentations: 

Presenters are encouraged to have their completed presentation on a USB/flash Drive in widescreen 16:9 format (all screens are in format 16:9).

Using the conference computer

A LCD projector & computer (Windows 8, MS Powerpoint & Adobe Acrobat Reader) will be available in every session room for regular presentations. Please bring your presentation on a USB, as well as email it to yourself so you have a backup.

Wireless Internet access will be available from the presentation computer.

Adobe Acrobat files (.pdf) will be accepted.

If you have a video or audio file embedded in the presentation, we recommend using a standard video and audio codec compatible with Microsoft PowerPoint.

Please note that we cannot guarantee the quality of Macintosh-based presentations.

Only fonts that are included in the basic installation of MS-Windows will be available (English version of Windows). Use of other fonts not included in Windows can cause the wrong layout / style of your presentation. If you insist on using different fonts, please bring your font files with you.

Using own computer

It is highly recommended that the speaker’s final presentation be on a USB/Flash drive as we are unable to guarantee compatibility with the venue AV equipment. If you opt to use your own computer to connect to the projector please consider the following:

No adapters will be available on site; Please be sure to bring the proper adapter that will fit your computer.

AV Staff will not be able to mitigate any issues that may arise with your personal machine.

Presentation time

Presentation time is critical; each paper is allocated 15 minutes for lecture sessions. This time includes setup and questions. We recommend that presentation of your slides should take about 12 minutes, leaving 3 minutes for setup, introduction, summary, and questions from the audience. To achieve appropriate timing, organize your slides around the points you intend to make, using no more than one slide per minute. A reasonable strategy is to allocate about 2 minutes per slide when there are equations or important key points to make, and 1 minute per slide when the content is less complex. Slides attract and hold attention, and reinforce what you say – provided you keep them simple and easy to read. Plan to cover at most 6 points per slide, covered by 6 to 12 spoken sentences and no more than about 2 spoken minutes.

Make sure each of your key points is easy to explain with aid of the material on your slides. Do not read directly from the slide during your presentation. You should not need to prepare a written speech, although it is often a good idea to prepare the opening and closing sentences in advance. It is very important that you rehearse your presentation in front of an audience before you give your presentation at OFS.

Presenters are invited to upload their slides during the break prior to the session block scheduled for their presentation and to check with the Chair of the session well before the session starts.

Poster Presentations:

The recommended poster size is A0 (33.1″ x 46.8″). Pins will be provided to fix the posters and your poster number will be listed in the program and displayed on the poster board. 

Presenters are requested to print and bring their posters along them as there will be no poster printing service provided by the conference organizers.

At least one author must stand by the poster during the poster session and be prepared to answer attendee questions. 

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